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Pomona California Form W9: What You Should Know

Form W-9. I. Taxpayer Identification Number (TIN). Form W-9 is the taxpayer identification number used to identify tax-payers for the purpose of providing them with services or benefits under federal, state, or local tax laws. The Taxpayer Identification Number (TIN) is a 10-digit number that appears on a Form W-2, Wage and Tax Statement, that is used to collect and verify the identity of the person responsible for collecting the tax. It is also used to determine if the taxpayer pays his or her income, social security, Medicare, and other employee, employer, or self-employment tax. Taxpayers are required to use the TIN to obtain and verify their identity at an IRS office, to maintain records, and to obtain benefits under federal and state tax laws. II. Certification. When a person is notified of the completion of a Form W-9, it is assumed the Form W-9 was submitted by the taxpayer. When a Form W-9 is submitted by a taxpayer using an internet based application, a certification by a representative (who has reviewed the original Form W-9 and may not know the taxpayer's name) is issued to the taxpayer. A copy of the certified Form W-9 should be given to the taxpayer at the same time. A taxpayer who uses paper forms may be able to provide proof of the Form W-9 by providing the certifications by his/her representative and copies of any proof documents the taxpayer has provided to the IRS. The following documents must be present for the Form W-9 to be verified: a. The original Form W-2 you are filing with the IRS. b. Your taxpayer Identification Number (TIN) and federal tax form (Social Security Number [SSN], Form W-2 income tax form, or any other social security number you are claiming with respect to your return) c. Your U.S. Social Security card (if you do not have a U.S. Social Security card, you will need to transmit a copy of your most recent U.S. Social Security card through an acceptable method and indicate in writing on the envelope that the form is for Form W-2 information). d. Evidence of your payment of any taxes not yet due, if you want to receive a refund. d.

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