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Form W9 for Paterson New Jersey: What You Should Know
S. Persons, including the State University of New Jersey. Employers or other non-U.S. persons may also make payments to U.S. persons. The form must be completed by any business or entity that makes a payment to a student or employee of U.S. origin or a dependent of such an employee. Part Two is a letter to the IRS confirming the number of Form W-9s filed by each business/entity and the amount of each payment. The letter must be addressed to the following Address: Internal Revenue Service P.O. Box 9858 Kansas City, MO 64105 Part Three has the Form W-9 number for the recipient and details on the transaction. A copy of Form W-9 and a letter are also required by the State Registrar, for each entity that is required to file a Form W-9. All vendor/payees must provide an official photocopy of the completed form or have an official letter available to the U.S. Treasury, the appropriate branch of the Treasury Department. U.S. citizens or naturalized U.S. nationals in possession of this type of document or letter must keep these forms and letters available for a period of three years from the date the payment was made. Non-U.S. persons who have paid to U.S. persons are subject to penalty. If requested, a copy of the original Form W-9 is due immediately upon receipt and payment of the full amount of a payment made by such non-U.S. person to a U.S. person. If the employer has filed a Form W-9, the Form W-9 must be submitted before the Form W-9 for the U.S. person. If a business/entity is not a corporation or a limited liability company, but a partnership, it is also required to file Form 8889. For more information, see the instructions for Part 2 in Tax Topic 965, Special Rules for Partnerships and Business Entities That Are Individuals. The Form 8889 must be sent by registered or certified mail, postage prepaid, to: The U.S. Treasury, Division of Corporations, P.O. Box 519854 Washington, D.C.
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